Post-evaluation stages
Organising the report
A first draft of the report is drawn up by the expert committee chairman on the basis of the members’ contributions, and immediately entered in the AERES’ EDM (electronic document management program). This report reflects the collective views of the committee members. The AERES then organises a post-evaluation meeting in which the department head, scientific delegate and project manager in charge of the evaluation participate in addition to the experts.
Once they have been received, the draft reports are examined by an editorial committee within the department for the evaluation of institutions which makes sure their layout is consistent, any form-related corrections are made – as well as corrections of assessments that are too subjective – and objective data (calculated) may also be padded out if insufficient. Once the draft report has been completed and corrected, it is sent to the institution director for comments.
Distributing the report
Several processing stages are necessary before the report is distributed:
- once the institution’s comments have been received, the report is corrected if any factual errors have been reported. The evaluation report is then signed by the head of the department for the evaluation of institutions and the AERES President, before being put on the Agency’s website.
- a summary of all the evaluations of institutions in the group in question is drawn up, presented and submitted for approval to the Agency’s Board before being published.
Feedback
In order to improve its procedures and optimise the tools made available to experts, the department for the evaluation of institutions holds successive meetings with reviewers and the institutions evaluated for them to make any comments they may have on how each of the evaluation stages were carried out.
